Thank you for taking the time to fill out this form in its entirety and accurately.  This helps us better manage the resources of the Florida Annual Conference.
Please complete this form not later than 7 days before your meeting, if possible.

1. Complete this Meeting Room Set-Up Request Form not later than 7 days prior to your meeting, if possible.
3. Maintenance will proceed to fulfill your request or contact you.
4. Should you need technical assistance or computer equipment - please contact Sue Bennett at

*Today’s Date
*First Name
*Last Name
*Ext. Number
Contact Day of Meeting (if different than above) - Name, email, phone

NOTE: The requestor is responsible for checking availability of and reserving the meeting room on the appropriate calendar.

*Name of Meeting/Event
*Date of Meeting
*Scheduled Duration

Please enter START and END times.

*# Attendees Expected
*Meeting Room
Large 3rd floor board room
Small 3rd floor board room
Entire 3rd floor board room
*Designate time room is to be ready and available to attendees

Be sure to indicate am or pm

*Set-Up Style Requested

*Indicate Special Equipment Needed
Conference Phone
Extension Cords / Power Strips
Conference laptop - Notify Sue Bennett
Breakout Rooms Needed - elaborate below and work with Wayne and other departments on coordination

Indicate how many rooms and # of persons in each room

Special Instructions

Meeting room set-up does not include assistance with catering or meal service.  The requestor is responsible for hospitality.  Please attempt to coordinate with others having meetings the same day to share resources, if possible.

If you have any questions, please contact Facilities at Ext. 122.

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